IGoogle Drive features versioning, archiving, and data loss prevention. Get access to unlimited storage to accommodate your company’s growth.
Seamless collaboration which lets your team work on files and projects together with real-time editing.Ī seemingly complete business solution, G Suite integrates your company’s files sharing, calendars, emails, and more.Ĭollaborate on files in real-time with Google Docs, Sheets, and Slides. Peace of mind with a personal site that is protected by industry-verified security, privacy controls, data encryption, and compliance.
#NEED A SHRED COMPANY SOFTWARE#
Our tool of choice here at CPL, Confluence allows you to create, collaborate, and organize all your work in one place with:Ī robust library of templates covering everything from business strategy and design to human resources, product and project management, productivity, software development, and more.Ī user-friendly and intuitive interface allows you to easily organize all of our business files in one place. We’ve highlighted a few of our favorite options here. When considering options, be sure to look for the features that will best suit your business needs. Procuring the right tools and software to meet your company’s needs may seem like a daunting task, but it is a critical one. Alternatively, use software with built-in version control.
#NEED A SHRED COMPANY ARCHIVE#
This means that if ever you need to change your brand, tagline, or fix a mistake in the logo it can be easily updated in the project files without having to physically open every file and replace the artwork.Ĭreate (and use) Final, Draft, and Archive folders to ensure your team is always working off the correct version. Whenever there are files like company logos that need to be used by many people and in many projects, put them in a root folder and have all the related files link to them. Every project should use the same folder structure to ensure anyone can make sense of the project.
When working on Photoshop, Adobe Illustrator, Sketch, or other layered projects, create a uniform folder structure for its assets, export files, etc. Underscores (file_name) or dashes (file-name) work better than spaces (file name).
Instead of naming a file 'client presentation,' name it 'new_client_presentation_version_1.' That way you can readily identify the correct file you need, and searching for a file is more likely to bring deliver the right one. Name files in a consistent, detailed, and descriptive fashion. A YYYYMMDD or YYMMDD format usually works well for this purpose.Īvoid special characters whenever possible (~ ! # $ %, etc). File names should be clear and to the point.įor dates, use a consistent format that ensures files remain in chronological order. It should be organized, but as simple and clear as possible.īe concise. Implement and maintain a folder hierarchy and naming convention for files and folders on your drive. Don't overly complicate your file system by making a hierarchy or structure more complicated than necessary. Setting Up Naming and Organizing Convention Work on a file directly from within the drive whenever possible instead of saving a copy to your device, necessitating an extra step of reuploading the altered file to the drive, or even worse, lead to missing files.Īllocate responsibilities: Each unit should designate a person to be responsible for monitoring a shared drive, maintaining the file structure, creating new top-level folders, and, when necessary, overseeing a periodic clean-up of electronic records. If someone is out sick, for example, all of their work should still be readily accessible by whoever is filling in. Everyone should have their own account. This will provide the needed accountability when files go missing or file storage goes awry.Īlways save files directly to the shared drive instead of your computer, so the most-up-to-date versions can be accessed at any time by whoever needs them. Establishing Rules and Processesīefore sharing the drive with employees or co-workers, decide which policies to implement.ĭesignate an administrator who is in charge of controlling who has access to view, edit, or delete files on your company's shared drive.ĭo not share cloud storage accounts among multiple team members. 91 % of employees would be more effective during the workday if the workspace was better organized.
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